25.01.2025

Legal Information

Terms & Conditions · Privacy Policy · Effective January 2025




Part I · Terms & Conditions

§ 1

Scope of Application

These Terms and Conditions (“T&C”) govern the legal relationship between

Operator

De Medici Movement Spa Club / Urbanowicz Izabela, Sole Trader
Mühlenstraße 31 · 40213 Düsseldorf · Germany
Tel.: +49 (0)211 16092864 · office@de-medici.info

and its customers (“Customer”) in connection with the use of the website www.de-medici.info, the booking of appointments, and the purchase of services and vouchers.

Conflicting or deviating terms and conditions of the Customer shall not apply unless the Operator has expressly agreed to them in writing.

§ 2

Services and Formation of Contract

The presentation of services on the website does not constitute a binding offer but an invitation to submit an offer (invitatio ad offerendum). By sending a booking or order, the Customer submits a binding offer. The contract is concluded when the Operator confirms the booking or order — ordinarily by e-mail. Booking confirmations are subject to availability.

§ 3

Prices and Payment

The prices displayed on the website or in the booking system at the time of booking apply, inclusive of applicable statutory VAT. Available payment methods are shown during the booking process.

Accepted Payment Providers
  • Stripe – Stripe Payments Europe Limited, 1 Grand Canal Street Lower, Dublin 2, Ireland
  • PayPal – PayPal (Europe) S.à r.l. et Cie, S.C.A., 22–24 Boulevard Royal, L-2449 Luxembourg

In the event of late payment, statutory provisions apply (§§ 286 et seq. German Civil Code / BGB). The Operator is entitled to charge default interest of 5 percentage points above the applicable base rate (9 percentage points for commercial customers). The right to claim further damages is reserved.

§ 4

Appointments, Cancellations and No-Shows

Appointments booked with the Operator are binding. The following rules apply:

  • Free cancellation: Cancellations made more than 24 hours before the scheduled appointment are free of charge (unless otherwise agreed).
  • Late cancellation: Cancellations made within 24 hours of the appointment start time will be charged at 40 % of the booked treatment price.
  • No-show / cancellation after start: 100 % of the agreed price will be charged, unless the Customer can demonstrate that no loss or a significantly lower loss was incurred (cf. § 309 No. 5 lit. b BGB).
  • Late arrival: The treatment will be carried out only within the remaining appointment time. If the treatment time is reduced by at least half due to reasons within the Customer’s responsibility, the full price (100 %) of the booked treatment is payable.

Statutory rights of cancellation and the consumer right of withdrawal under § 11 of these T&C remain unaffected.

§ 5

Vouchers and Value Cards

  • Validity: Vouchers are transferable and valid for 3 years from the end of the year of purchase (§§ 195, 199 BGB). A voucher purchased in December 2025 is therefore valid until 31 December 2028.
  • No cash redemption: Redemption of the voucher value for cash or credit is excluded, unless a mandatory statutory right exists.
  • No combination: Vouchers may not be combined with already discounted services, limited-time offers, deals, or percentage promotions unless expressly stated otherwise.
  • Remaining balance: Any remaining balance on the voucher remains valid until the expiry date.
  • Loss and misuse: Loss or theft of vouchers is at the Customer’s risk; the Operator is not liable for misuse by third parties.

§ 6

Health Information

Certain treatments require the Customer to be in a suitable state of health. The Customer is obliged to inform the Operator prior to booking of any relevant health conditions, pre-existing illnesses, allergies, or contraindications. The Operator reserves the right to refuse or adapt treatments for medical reasons. The Customer warrants that all information provided is complete and truthful.

§ 7

House Rules, Minimum Age and Dress Code

7.1 General Conduct

Customers are required to follow the instructions of staff and to treat the facilities and property of the Operator with care. Brought-in items must be stored carefully. The Operator is not liable for loss or damage to brought-in items unless caused by intent or gross negligence.

7.2 Minimum Age and Supervision

Age Restrictions
  • Wellness area: Access permitted from age 16.
  • Wellness area under 16: Access only when accompanied by a parent or legal guardian.
  • Fitness area: Access permitted from age 16.
  • Fitness area under 16: Access only when accompanied by a parent or legal guardian.

The Operator reserves the right to verify age by means of an official photo ID. Parents or legal guardians assume full supervisory responsibility for accompanied minors throughout the entire visit.

7.3 Dress Code

Clothing Policy
  • Textile-free use (nudity) is permitted and expressly welcomed in the designated areas.
  • Swimwear (swim trunks, bikini, swimsuit) is permitted throughout all areas.
  • Outside of water and sauna areas, wearing a bathrobe or similar covering is recommended.
  • Cotton clothing (e.g. t-shirts, underwear) is not permitted in saunas or steam rooms.

In the event of a dress code violation, the Operator reserves the right to ask the person to leave the premises without any right to a refund.

§ 8

Warranty

Statutory warranty rights apply. Where the Customer is a consumer, warranty rights are governed by §§ 634 et seq. BGB (contract for work) or §§ 611 et seq. BGB (service contract), depending on the nature of the service.

§ 9

Liability

The Operator is liable for damages — regardless of the legal basis — without limitation in cases of intent and gross negligence.

In cases of ordinary (slight) negligence, the Operator is only liable:

  • for damages arising from injury to life, body or health, and
  • for damages arising from the breach of a material contractual obligation (cardinal obligation). In this case, liability is limited to the foreseeable damage typical for this type of contract.

Liability under the German Product Liability Act and other mandatory statutory liability rules remains unaffected.

§ 10

Copyright and External Links

All content published on the website (texts, images, graphics, videos etc.) is protected by copyright. Any use beyond private viewing requires the prior written consent of the Operator.

The Operator is not responsible for the content of externally linked websites; the respective operator bears sole responsibility for such content. No unlawful content was apparent at the time of linking. Ongoing monitoring of linked pages without specific evidence of a legal violation is not reasonable.

§ 11

Right of Withdrawal

11.1 General Right of Withdrawal

Consumers have a 14-day right of withdrawal for contracts concluded off-premises and for distance contracts (§§ 312g, 355 BGB).

11.2 No Right of Withdrawal for Leisure Services with a Fixed Date

For contracts concerning leisure activity services (e.g. spa and wellness treatments) where a specific date or time period is agreed, no right of withdrawal exists (§ 312g para. 2 no. 9 BGB). The cancellation rules in § 4 (40 % / 100 %) apply in full.

11.3 Vouchers Without a Fixed Date

For the purchase of vouchers without a fixed date, a 14-day right of withdrawal applies. If the voucher is fully redeemed within the withdrawal period, the right of withdrawal lapses. In case of partial redemption, any refund will be reduced accordingly.

11.4 Performance Before Expiry of Withdrawal Period

If the Customer expressly requests that performance begins before the expiry of the withdrawal period, the Customer shall pay reasonable compensation for services rendered up to the point of withdrawal. If the service has been fully provided and the Customer has expressly agreed to this and acknowledged that the right of withdrawal lapses upon full performance, the right of withdrawal ceases to exist.

11.5 Exercising the Right of Withdrawal

Withdrawal Address

De Medici Movement Spa Club / Urbanowicz Izabela
Mühlenstraße 31 · 40213 Düsseldorf · Germany
Tel.: +49 (0)211 16092864 · office@de-medici.info

A model withdrawal form pursuant to Annex 1 to Art. 246a § 1 para. 2 sent. 1 no. 1 EGBGB is available upon request.

§ 12

Data Protection

The current Privacy Policy published on this website, which forms an integral part of these T&C, shall apply.

§ 13

Online Dispute Resolution

The European Commission provides a platform for online dispute resolution (ODR): ec.europa.eu/consumers/odr. The Operator is neither obliged nor willing to participate in dispute resolution proceedings before a consumer arbitration board.

§ 14

Final Provisions

German law applies, to the exclusion of the UN Convention on Contracts for the International Sale of Goods (CISG). For consumers, this choice of law applies only insofar as it does not deprive them of the protection afforded by mandatory provisions of the law of their country of habitual residence.

If the Customer is a merchant, legal entity under public law, or a special fund under public law, the exclusive place of jurisdiction for all disputes arising from the contractual relationship is Düsseldorf, Germany.

Should any individual provision of these T&C be or become invalid, this shall not affect the validity of the remaining provisions. The applicable statutory rule shall replace the invalid provision.



Part II · Privacy Policy

§ 1

Controller (Art. 4 No. 7 GDPR)

Data Controller

De Medici Movement Spa Club / Urbanowicz Izabela, Sole Trader
Mühlenstraße 31 · 40213 Düsseldorf · Germany
Tel.: +49 (0)211 16092864 · office@de-medici.info · www.de-medici.info

Data Protection Officer

Christoph Urbanowicz
Mühlenstraße 31 · 40213 Düsseldorf, Germany
E-mail: office@de-medici.info

Competent Supervisory Authority

State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia (LDI NRW), Kavalleriestraße 2–4, 40213 Düsseldorf, Germany.

§ 2

Purposes and Legal Bases of Processing

  • Operation and security of the website – Legal basis: Art. 6(1)(f) GDPR (legitimate interest).
  • Appointment booking, voucher purchases, contract performance, pre-contractual communication – Legal basis: Art. 6(1)(b) GDPR.
  • Compliance with legal obligations (tax and commercial retention duties) – Legal basis: Art. 6(1)(c) GDPR.
  • Consents (e.g. newsletter, analytics/marketing cookies) – Legal basis: Art. 6(1)(a) GDPR in conjunction with § 25(1) TDDDG.
  • Direct marketing to existing customers – Legal basis: Art. 6(1)(f) GDPR in conjunction with § 7(3) UWG (German Unfair Competition Act).

§ 3

Hosting and Data Processing Agreement

To operate this website, we use the services of STRATO AG, Otto-Ostrowski-Straße 7, 10249 Berlin, Germany (“Hosting Provider”). A data processing agreement pursuant to Art. 28 GDPR has been concluded with the Hosting Provider.

§ 4

Server Log Files

When you access our website, the server automatically processes the following data:

  • IP address
  • Date, time and time-zone difference of the request
  • Requested page / file (HTTP request line)
  • HTTP status code and volume of data transferred
  • Referrer URL
  • Browser type / version and operating system

Purpose: IT security, stability, technical administration and prevention of misuse and fraud.
Retention period: Generally 7–30 days; longer in the event of a security-related review.
Legal basis: Art. 6(1)(f) GDPR.

§ 5

Cookies, Consent and Similar Technologies

We use a consent banner (consent management tool). Non-essential cookies and tools (e.g. analytics, marketing, comfort features) are only activated after you have given your consent. You may change or withdraw your selection at any time via the banner.

5.1 Technically Necessary Cookies

These include, for example, session cookies, language settings and cookies for appointment booking. They are required to provide the website and its functions.

Legal basis: § 25(2) TDDDG; Art. 6(1)(f) GDPR.

5.2 Non-Essential Cookies / Tools

Examples: web analytics, reach measurement, marketing/remarketing, integration of external services. These are only used after your consent.

Legal basis: § 25(1) TDDDG; Art. 6(1)(a) GDPR.

5.3 Overview of Cookies and Tools

Category Tool / Provider Purpose Legal Basis Retention Third Country
Technically necessary Session cookie (own server) Session management, language, booking § 25(2) TDDDG; Art. 6(1)(f) GDPR End of session No
Analytics Google Analytics 4 (Google Ireland Ltd.) Reach & usage measurement, pseudonymous profiles Consent – Art. 6(1)(a) GDPR; § 25(1) TDDDG Up to 14 months USA – EU-US DPF / SCCs
Marketing Google Ads / Remarketing (Google Ireland Ltd.) Conversion tracking, remarketing Consent – Art. 6(1)(a) GDPR; § 25(1) TDDDG Variable USA – EU-US DPF / SCCs
Comfort Google Maps / Fonts (Google Ireland Ltd.) Map display, web fonts Consent – Art. 6(1)(a) GDPR; § 25(1) TDDDG Variable USA – EU-US DPF / SCCs
Payment Stripe (Stripe Payments Europe Ltd.) Payment processing Art. 6(1)(b) GDPR Per statutory obligations USA – EU-US DPF / SCCs
Payment PayPal (PayPal Europe S.à r.l.) Payment processing Art. 6(1)(b) GDPR Per statutory obligations USA – EU-US DPF / SCCs

§ 6

Web Analytics (Google Analytics 4)

Where you have consented via the consent banner, we use Google Analytics 4 provided by Google Ireland Ltd. (Gordon House, Barrow Street, Dublin 4, Ireland) to analyse the use of our website. Pseudonymous usage profiles may be created; IP addresses are shortened prior to storage (IP anonymisation). A transfer of data to the USA is possible on the basis of the EU-US Data Privacy Framework and/or EU Standard Contractual Clauses.

You may withdraw your consent at any time via the consent banner. In addition, a browser add-on to completely disable data collection by Google Analytics is available at tools.google.com/dlpage/gaoptout.

Legal basis: Art. 6(1)(a) GDPR in conjunction with § 25(1) TDDDG. Retention period: Up to 14 months.

§ 7

Contact (E-mail / Form / Phone)

When you contact us, we process your details (name, contact data, content of your enquiry) in order to handle your request and for any follow-up questions.

Legal basis: Art. 6(1)(b) GDPR (pre-contractual / contractual communication) or Art. 6(1)(f) GDPR (general communication).
Retention period: Until your enquiry has been fully processed, then in accordance with statutory retention obligations.

§ 8

Bookings, Voucher Purchases and Contract Performance

To process appointments, services and voucher purchases, we process master data, contract data, service data and payment data.

Legal basis: Art. 6(1)(b) GDPR; Art. 6(1)(c) GDPR (retention of business records for up to 10 years pursuant to §§ 147 AO, 257 HGB).

As external payment service providers we use: Stripe (Stripe Payments Europe Limited, 1 Grand Canal Street Lower, Dublin 2, Ireland) and PayPal (PayPal (Europe) S.à r.l. et Cie, S.C.A., 22–24 Boulevard Royal, L-2449 Luxembourg). During payment processing, the data required for the transaction (name, billing address, payment data) are transmitted to the chosen payment provider.

§ 9

Recipients of Personal Data

  • Internal departments (service, appointment management, accounting)
  • IT and hosting service providers (STRATO AG)
  • Payment service providers (Stripe, PayPal)
  • Newsletter / mailing service providers (if used)
  • Authorities, where legally required

Data processing agreements pursuant to Art. 28 GDPR have been concluded with all processors.

§ 10

Third-Country Transfers

Where services of providers outside the EEA (particularly the USA) are used, personal data may be transferred to a third country. This is done on the basis of an adequate level of data protection (EU-US Data Privacy Framework) and/or EU Standard Contractual Clauses pursuant to Art. 46(2)(c) GDPR.

§ 11

Retention Periods

Unless stated otherwise in this Privacy Policy, we delete or anonymise personal data as soon as the purpose of processing has ceased and no statutory retention obligations prevent deletion. Tax and commercially relevant documents are generally retained for 6 to 10 years (§§ 147 AO, 257 HGB).

§ 12

Obligation to Provide Personal Data

In the context of bookings and contracts, you must provide the personal data necessary for the conclusion and performance of the contract. Without this data, the requested services cannot be provided.

§ 13

No Automated Decision-Making

There is no automated individual decision-making pursuant to Art. 22 GDPR. Profiling takes place only where you have consented to the use of marketing and analytics tools.

§ 14

Your Rights as a Data Subject

  • Right of access (Art. 15 GDPR)
  • Right to rectification (Art. 16 GDPR)
  • Right to erasure (Art. 17 GDPR)
  • Right to restriction of processing (Art. 18 GDPR)
  • Right to data portability (Art. 20 GDPR)
  • Right to object (Art. 21 GDPR) – in particular against direct marketing
  • Right to withdraw consent (Art. 7(3) GDPR)
  • Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)
Exercise Your Rights

E-mail: office@de-medici.info
Complaints: LDI NRW · Kavalleriestraße 2–4 · 40213 Düsseldorf, Germany